How does Ridebly work?
Step 1
The customer books through a modern, easy-to-use booking engine, such as the booking form in our tourist transport and van transfer software.
Step 2
The booking appears automatically in the calendar of the Ridebly management system. Likewise, in the car rental booking system every booking is linked to your fleet's availability calendar.
Step 3
You assign the booking to a driver on your team.
Step 4
The driver gets a notification on their phone and accepts the booking.
Step 5
The trip appears in the driver's calendar. Everyone is up to date and ready to go.
How did we get here?
Before bookings start, we take care of the basic system setup for free, so it is fully tailored to your business:
Step 1
We add your staff and drivers, with different access rights depending on their role.
Step 2
We add the vehicle types you operate (e.g. Van, Mini Bus, SUV, etc.)
Step 3
We add your fleet, with photos, license plates and technical specifications.
Step 4
We add your main locations (pickup points and destinations).
Step 5
We set your operating hours and, if needed, separate your night rates.
Step 6
We set prices per route, vehicle and time in the dynamic price matrix.
Step 7
We connect your Viva or Nexi account so you can accept online payments.
Step 8
We add your partners (e.g. hoteliers or local agencies) so you can give them a share of the bookings they bring.
Step 9
You add your customers with one click, so you keep an organized customer database (CRM).
And just like that… Ridebly is ready to organize your business and save you time, money and stress!
What else does Ridebly do?
Statistics & Reports
Track how your business is performing: revenue, bookings, destinations, partners and drivers!
Vehicle Management
Log services, tire changes and every reminder for your vehicles.
QR codes for bookings
Create a QR code that leads to your booking engine and place it in hotels, info points or outdoor spaces!
Frequently asked questions about how Ridebly works
A booking the customer makes in the booking engine appears automatically in the calendar of the management system. You assign it to a driver on your team, they get a notification on their phone and accept it, and the trip appears in their own calendar.
We take care of the basic system setup for free. We add your staff and drivers with role-based access, your vehicle types, your fleet and your main locations. We set your operating hours and your prices per route, vehicle and time, connect Viva or Nexi and add your partners.
During the initial setup we connect your Viva or Nexi account so you can accept online payments.
Yes. We add your partners, e.g. hoteliers or local agencies, so you can give them a share of the bookings they bring. You can also create a QR code that leads to your booking engine and place it in hotels, info points or outdoor spaces.